School Group Booking

Admission:

All field trip bookings should be booked via the online booking site. Use the book now button at the bottom of the page. There will be no school/youth organization visit availability during the month of March. To ensure a seamless check-in process, we have implemented timed entry for school groups. Please select the time slot that best suits your group’s arrival time. Be advised that only one group may book per time slot.

Pima County Schools

Free museum admission is given to PUBLIC schools located in Pima County. This offer is only valid for schools that do not charge tuition and are located within Pima County. To receive free admission all groups must book a minimum of 1 week in advance. We do require that adequate adult chaperone supervision is present, and that our chaperone ratio is met for free admission.

Students: Free
Adults within ratio: Free
Extra Adults: $18.25 (Pima County Rate)

There will be no school/youth group visit availability during the month of March.

Non-Pima County Schools AND Private/ Tuition based schools

Discounted admission is given to schools outside of Pima County or private tuition-based schools located inside Pima County. This includes private schools, summer camps, daycares, and schools that charge yearly tuition. To receive discounted admission all groups must book a minimum of 1 week in advance.

Students: $5.00
Adults within ratio: $5.00
Extra Adults: $22.50 (Regular Admission)

There will be no school/youth group visit availability during the month of March.

ADULT Chaperones Ratio:

• Pre-K – 3rd grade: 1 adult per 5 students
• 4th -12th Grade: 1 adult per 10 students.
• Each classroom teacher will also get the free/ discounted rate

Groups will need to adhere to our minimum number of chaperones for their age group. Any extra adult chaperones outside of the ratio set by the museum will be charged the regular admission rates (aside from classroom teachers).

Each classroom lead teacher may also enter under the free/ discounted rate. Each classroom teacher is responsible for knowing the total number of students and adults present at the museum from their classroom.

If you have a student who needs one-on-one assistance and that will push you over the adult chaperone ratio, please email [email protected] to discuss options. Students only qualify for this accommodation if they have a 504 or IEP that requires a one-on-one aide in the classroom. 

Lunch

Sack Lunches

• Pima Air and Space Museum does not allow outside food on museum premises, however, there is picnic table seating in the school check-in area as well as an outside picnic area in our parking lot that groups can use.
  • We do not reserve these areas; it is first come, first served. School groups will be allowed to re-enter the museum if they leave to go eat lunch in the picnic area.
• Schools are responsible for transporting their lunches to and from either picnic area.
  • Lunches may be stored in the climate-controlled school check-in building if they are contained in coolers or totes. We will not store individual lunch boxes.

Pre-ordered Lunch from The Flight Grill

• Groups must order lunches a minimum of 5 business days prior to your visit and booking must be made via our online booking system.
• We offer a box lunch option for school groups for $7 per student lunch. Payment is due via a credit/ debit card at the time of booking.
• To order boxed lunches, please click below. 
  • Please note, you must have already booked a field trip to pre-order lunches.

Lunch from the Flight Grill

• If your group is planning on visiting the Flight Grill but not pre-ordering meals, please indicate that on the booking form, to help expedite your food orders.
  • Only 10 students may be in line to order at one time, so please plan accordingly. If your group is larger than 20 students, we encourage you to pre-order lunches.
• Please make sure you look over the Flight Grill Rules on your Teacher Agreement forms and that the adult chaperones understand all rules.

Additional Information

• Due to an increase in incidents involving theft and damage to museum property, students may not bring backpacks onto museum grounds. All student bags must be left on the bus; the museum will not store bags. Teachers and adult chaperones are allowed one bag each. Adults outside the chaperone ratio are not permitted to bring a bag and must leave them on the bus. 
• Groups need to have their booking completed a minimum of 7 days prior to their visit. If you are trying to book a visit with less than 7 days notice, you will not be able to book via the online booking system and the regular admission rate will apply to your group.
• Please note that we do check each school group booking and will contact you if we find any discrepancy with your booking and fees.
• Extra adults who are not included in the adult chaperone ratio do not need to pre-book. they will pay upon arrival to the museum. 
• There will be no school/youth group visit availability during the month of March.

• We have a strict 48-hour written cancellation policy. Groups who cancel a minimum of 48 hours in advance will be refunded their full admission cost. Groups that cancel less than 48 hours in advance will not be subject to a refund.
• All cancellations must be in writing via email to [email protected].

FOR QUESTIONS REGARDING SCHOOL BOOKINGS, PLEASE EMAIL [email protected] AND ALLOW UP TO 48 HOUR OF RESPONSE TIME.